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guide approval

Guide Approval Workflows for Standardized Publishing


Make sure the content on your SwipeGuide platform is reviewed and approved by the authorized people on your Team before it’s published. Achieve compliance, high-quality work instructions, and better collaboration.

25 May 2020


The main benefit of the Guide Approval feature is compliance: the functionality allows your work instructions to be controlled in accordance with the ISO and GMP governed work instruction document control guidelines. Together with the “Versioning” and “Activity Log” features, Guide Approval allows you to control content that falls under a quality control regime.

Quality Control.

Another important benefit of Guide Approval is effective quality control of the published Guides in your platform. So far, Admins and Editors have been able to publish any Guide without getting formal approval from their team members in the SwipeGuide CMS. By requesting approval before publishing a Guide, you can be assured that only reviewed and approved high-quality content will be published to the platform. 

In addition to providing greater control over what content is ready to be published, Guide Approval also allows Teams to collaborate on Guides in a smoother way with clearer communication and responsibilities.

How does it work?  

Setting up a Guide Approval workflow in the SwipeGuide platform is easy: you simply shift the toggle for your selected Team and mark which Team members need to approve content before it gets published. This process should reflect your organization’s authorized approval flow. The team members selected to approve content are called Approvers. Teams can choose either one or several Approvers, and they can be Editors, Admins, or Platform Admins. 

Guide Approval example

Team with ‘Guide Approval’ switched on and two Approvers selected

When the Guide Approval is activated, approval of all new and updated Guides is required. All Editors can request approval for a Guide that’s ready for publishing and it will be published after all Approvers have approved the content. Before the content has been approved, it will be saved as a draft in the platform. 

Team members will also have an overview of the Guide Approval workflow in order to monitor which Approver is currently reviewing their Guides. 


Roles: Who can do what?


Platform Admin: 
  • Can request “Guide Approval” to be activated for the Platform.

  • Can switch on “Guide Approval” for the team.
  • Can add and mark the Approvers for the team.
  • Can be an Approver in the team.

  • Can request approval for publishing a Guide. 
  • Can cancel the request for approval.
  • Can be an Approver in the team.
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Annika makes it her business to share how collaborative digital work instructions help top manufacturing companies like Coca Cola, ABB, and Heineken reduce errors and downtime - all while reinvesting the expert knowledge of their frontline teams.

25 May 2020